Minutes: January 2023

City of Luxemburg

Minutes

January 9, 2023

Mayor Roger J. Oberbroeckling opened the meeting at 6:00 pm in the Luxemburg City Hall. Present were: Dave Rueber, Matt Ramler, and Mike Ungs, Travis Bries, Andy Bockenstedt.

Rueber made the motion to approve the agenda for January 9, 2023 seconded by Ramler.

Bockenstedt made the motion to approve the minutes from December, 2022, Seconded by Bries.

Bries made the motion to approve the financial reports, receipts, second by Ramler.

RESOLUTION #2023-02 A RESOLUTION APPOINTING FIDELITY BANK, LUXEMBURG BRANCH AS THE OFFICIAL DEPOSITORY was approved on a motion from Bockenstedt, second by Ramler. Ayes-Ramler, Rueber, Ungs, Bries, Bockenstedt

RESOLUTION #2022-01 A RESOLUTION APPOINITNG DOUGLAS HERMAN, WITH LYNCH DALLAS P.C. as the city attorney at a rate of $175.00 per hour was approved on a motion from Rueber, Second by Ungs. Ayes- Ungs, Ramler, Rueber, Bries, Bockenstedt.

RESOLUTION #2023-03 A RESOLUTION APPOINTING ANGELA O BERBROECKLING AS CITY CLERK was approved on a motion from Bries, second by Ramler. Ayes- Bries, Ramler, Ungs, Bockenstedt, Rueber

The Mayor went over the budget numbers for the current fiscal year and the next fiscal year, discussion followed on the projects, budget numbers, and max levy. The Mayor went over the process for the max levy notice and numbers with the council.

RESOLUTION#2023-04 A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE IF CONSIDERING THE MAXIMUM TAX DOLLARS FROM CERTAIN LEVIES FOR THE CITY’S PROPOSED FISCAL YEAR 2023-2024 BUDGET was set for February 6,2023 at 6pm. was approved on a motion from Ramler, second by Ungs. Ayes-Ungs, Rueber. Ramler, Bockenstedt, Bries.

The Mayor Roger Oberbroeckling appointed Dave Rueber as Mayor Pro Tem.

The council had a lengthy discussion on the Commercial Ave project and the DOT sidewalk project, parking lanes projects that will be coming up. The Mayor informed the council that he is working on funding to help with these projects through ECIA. The city clerk has had a conversation with the bonding attorney on the city share of Commercial Ave and the need to take out a GO bond for this. The council is looking at concrete for Commercial Ave and placing curb and gutter on N 3rd St to Commercial Ave.

The council also went over the quote for the walking trail, the council looked into possibly doing the trail in increments over the next couple of years.

Mayor Oberbroeckling went over the cost for the W/WW pumps and repairs that will need to be done. The cost of pumps ranges from $9000.00 to $14,000.00 per pump. Mike Meyers stated that Krapfl Const. had done the repair at the lift station. The council also discussed the water and sewer rates and the need to increase due to the cost of operating and maintenance had escalated. Motion from Rueber to raise the rates $3.00 each, second by Ungs. The clerk will get the ordinances ready for review and passing at the February meeting.

The Goldfinch Geo renewal was approved on a motion from Bockenstedt, second by Ramler. Ayes-Ramler ,Ungs ,Rueber, Bockenstedt, Bries.

Matt Ramler is looking into using a grant for park improvements.

City of Luxemburg Payroll 2022:

Andy Bockenstedt-------$250.00

Travis Bries----------------$300.00

Keith Mensen------------$5280.00

Albert Meyers-----------$10,280.51

Ramona Meyers---------$281.88

Angie Oberbroeckling--$20,727.76

Roger Oberbroeckling--$2,100.00

Matt Ramler--------------$275.00

Terry Recker-------------$7500.00

Dave Rueber-------------$275.00

Mike Ungs----------------$200.00

TOTAL WAGES-----------$47,470.15

There being no further business to discuss the meeting was adjourned on a motion from Ramler second by Ungs at 7:40 pm. Submitted by: Angela Oberbroeckling, City Clerk.

Minutes: February 2023

City of Luxemburg

Minutes-Public Hearing Max Levy

February 6, 2023

Mayor Roger J. Oberbroeckling opened the public hearing at 6:02 pm in the Luxemburg City Hall. Present were: Dave Rueber, Matt Ramler, Travis Bries, and Mike Ung at 6:05pm. Absent-Andy Bockenstedt.

Rueber made the motion to approve the agenda for February 6, 2023 seconded by Bries.

No comments were received written or verbal on the max levy for property tax.

Rueber made the motion to close the public hearing and open the regular meeting, second by Ramler.

Ramler made the motion to approve the minutes from January, 2023, Seconded by Rueber.

Bries made the motion to approve the financial reports bills, receipts second by Ramler.

Resolution #2023-05 A RESOLUTION APPROVING THE MAXIMUM PROPERTY TAX DOLLARS REQUESTED FOR FISCAL YEASR JULY 1, 2023 –June 30, 2024 was approved on a motion from Rueber, second by Ramler. Ayes- Ramler, Rueber, Ungs, Bries.

Cody Austin from Origin Design was present to go over the agreement for services and design with the council on the Commercial Ave Project. Discussion followed on design and engineering. Cody stated that some services have been completed and he just needs to finish up the design. The council informed him that we will not have sidewalk along the road and no curb and gutter. Motion from Ramler, second by Ungs to sign the agreement for services with Origin Design. The contract will be redone with the changes and Cody will send back for Mayor to sign. The council is looking at April for bidding, and a completion by November 1, 2023.

ORDINANCE #01-2023 AN ORDINANCE AMENDING SECTION 6-2-9 INCREASING THE SERVICE CHARGE FOR SEWER CHARGES TO $40.00 PER MONTH. Motion to approve was made by Bries, second by Ungs. Ayes-Ungs, Bries, Ramler, Rueber. Motion for waiving the second and third reading and adopting was made by Ramler, second by Ungs. Ayes- Ungs, Ramler, Rueber, Bries.

ORDINANCE #02-2023 AN ORDINANCE AMENDING CODE 6-3A-1 INCREASING THE WATER SYSTEM RATES TO $42.50 FOR THE MINIMUM MONTHLY BILLED was ,made on a motion from Ungs, second by Bries. Ayes-Bries, Ramler, Rueber, Ungs. Motion for waiving the second and third reading and adopting was made by Rueber, second by Ramler. Ayes-Rueber, Ungs, Bries, Ramler.

Liquor License for the 4- Way Tap was approved on a motion from Rueber, second by Ungs. Ayes-Ramler, Rueber, Bries, Ungs.

The council and Mayor went over the new budget numbers for the FY23/24. The discussion included the fund balances and the road work that needs to be completed. Motion from Ramler to set March 1, 2023 for Public Hearing on the budget, second by Ungs. Ayes-Ungs, Ramler, Rueber, Bries.

RESOLUTION # 2023-06 A RESOLUTION TO SET PROJECT PRIORITIES FOR THE RCTP APPLICATION was approved on a motion from Ramler, second by Bries. Ayes- Bries, Ungs, Ramler, Rueber.

RESOLUTION #2023-07 A RESOLUTION AUTHORIZING THE FILING OF A DUBUQUE COUNTY RCTP GRANT APPLICATION, motion to approve was made by Ungs, second by Ramler. Ayes- Bries, Ramler, Rueber, Ungs.

The mayor reviewed the quotes on pumps that will need to be replaced at the well house. The pumps will run $14,000.00 for each pump and the city needs four. The mayor also went over the energy audit the Iowa Rural Water had done on the water and waste water systems.

There being no further business to discuss the meeting was adjourned on a motion from Rueber second by Ungs at 7:09 pm. Submitted by: Angela Oberbroeckling, City Clerk.

Minutes: March 2023

City of Luxemburg

Council Meeting Minutes-Public Hearing Budget

March 1, 2023

Mayor Roger J. Oberbroeckling opened the Public Hearing meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt. Absent- Matt Ramler.

Ungs made the motion to approve the agenda for March 1, 2023, second by Rueber.

The Mayor opened the Public Hearing on the Budget for FY2024. There has been no comments written or verbal received on this topic. Bockenstedt made the motion to close the Public Hearing on the budget and open the regular meeting, second by Bries.

Rueber made the motion to approve the minutes from February 2023, Second by Bockenstedt.

Bries made the motion to approve the financial report, bills, and receipts as reported, second by Ungs.

Board members from Keep Luxemburg Beautiful- Lynn Bockenstedt and Brittani Ludovissy were present to go over events they have planned and projects they are looking at for Luxemburg. The first event is scheduled this month at the 4-Way Tap. Projects discussed were –walking trail, pickle ball courts, landscaping and lighting at city signs.

Rueber made the motion to approve RESOLUTION #2023-08 APPROVING AND ADOPTING THE BUDGET FOR FY2024, second by Bockenstedt, ayes Bries, Bockenstedt, Ungs, and Rueber.

The Mowing bids will be opened at the April meeting. The bid can be done per area or as one bid for all areas. The clerk will post the notice and bids will need to be into city hall by 3pm on the 30th of March, 2023.

Cody Austin from Origin Design was present to go over the plans and design for Commercial Avenue. The council reviewed the plans and timeline for this project. Mayor Oberbroeckling signed the DOT permit for this project. Motion from Bries to set the public hearing for March 20, 2023 at 6pm for the project, second by Rueber. Ayes- Ungs, Rueber, Bockenstedt, Bries.

The Mayor informed the council that there is an interest in the old school building and the city has put in a grant application for the Brownfield Coalition for asbestos inspection and assessment through ECIA.

The council also discussed the water plant and the need to replace the meters that are 20 years old. The council reviewed the cost per pump, labor installation, efficiency and rebuild vs. new.

There being no further business to discuss the meeting was adjourned on a motion from Rueber, second by Bockenstedt at 7:02pm. Submitted by: Angie Oberbroeckling, City Clerk.

COUNCIL MEETING MARCH 20,2023

City of Luxemburg

Council Meeting Minutes-Public Hearing on proposed plans, specifications for Commercial Ave Project.

March 20, 2023

Mayor Roger J. Oberbroeckling opened the Public Hearing meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt, Matt Ramler.

Rueber made the motion to approve the agenda for March 20, 2023, second by Bries.

The Mayor opened the Public Hearing on the proposed plans, specifications, and form of contract and estimate of cost for the Commercial Ave Project. There has been no comments written or verbal received on this topic. Bries made the motion to close the Public Hearing and open the regular meeting, second by Ramler.

Rueber made the motion to approve the minutes from March 1, 2023, Second by Bries.

Mayor Oberbroeckling signed the DOT contract for the ADA sidewalk and parking lane project along Hwy3/52 .Motion from Ramler to approve the mayor signing this contract, second by Bockenstedt. Ayes- Ungs, Rueber, Bockenstedt, Bries, Ramler.

Motion from Rueber, second by Ramler to approve plans, specs, estimate of cost, form of contract, second by Ramler. The bid opening on this project will be held on March 27, 2023 at 1pm in the Luxemburg City Hall.

Discussion on the 4-Way Tap adding a concrete patio and fence to the east of the building. Kyle will need to contact his dram shop insurance to see what their guidelines are for this.

There being no further business to discuss the meeting was adjourned on a motion from Ramler, second by Ungs at 6:16pm. Submitted by: Angie Oberbroeckling, City Clerk.

Minutes: April 2023

City of Luxemburg

Council Meeting Minutes

April 3, 2023

Mayor Roger J. Oberbroeckling opened the meeting at 6:00pm in the Luxemburg City Hall. Present were: Dave Rueber, Travis Bries, and Andy Bockenstedt, Mike Ungs, Matt Ramler.

Ungs made the motion to approve the agenda for April 3, 2023, second by Rueber.

Bockenstedt made the motion to approve the minutes from March 20, 2023, Second by Bries.

Ungs made the motion to approve the financial report, bills, and receipts as reported, second by Bries.

Cody Austin present from Origin Design to go over the bids received on the Commercial Ave Project that was opened on March 27, 2023. The city received three bids, one each from Progressive Structures, Midwest Concrete and Tschiggfrie Excavating. The bid was awarded to Progressive Structures with a bid of $481,893.80 for an all concrete street. Rueber made the motion to approve the bids and award the bid to Progressive Structures, second by Ramler. Ayes-Ramler, Rueber, Ungs, Bockenstedt, Bries. The clerk will contact the bonding attorney and start the process for the funding and TIF certification. Bid letters will be sent to the local banks for the loan option of a 10 year loan with monthly payments and an option to prepay the loan.

The mowing bids were opened for the 2023 season. The following bids were awarded on a motion from Bockenstedt, second by Bries. The”Y”-Rhonda Ungs $6.00 per cut. Right of Way –Carl Bries $58.00 per cut. Front of the lagoon-Mo Meyers-$34.00 per cut. Back (east) side of park- Carl Bries $45.00 per cut. City Hall-Mo Meyers $8.50 per cut. City Park- Rhonda Ungs $52.50 per cut. West Lift station-Mo Meyers- $9.25 per cut. Ayes-Bries, Rueber, Ramler, Bockenstedt. Abstain due to wife placing a bid-Ungs.

Liquor License for Danny’s Store –Luxemburg, Liquor, Tobacco and Gas was not approved as the city has not received the ok from the state.

Park cleanup was set for April 29, 2023 start time of 8 am. All are welcome to come help get the park ready for the summer. The Mayor signed the Arbor Day Proclamation and set April 29, 2023 as Arbor Day. Projects discussed for the work day were; till flower beds, need fill dirt around disc golf pads, parking lot needs grading and rock, lime for the diamond.

The council also discussed the well pumps and cost. The clerk is getting another quote from Cahoy Pump Services; we will wait to make a decision until we get back the quote.

There being no further business to discuss the meeting was adjourned on a motion from Rueber, second by Ramler at 7:09 pm. Submitted by: Angie Oberbroeckling, City Clerk.

Minutes: May 2023

City of Luxemburg

Council Meeting Minutes

May 1, 2023

Mayor Roger J. Oberbroeckling opened the meeting at 6:00pm in the Luxemburg City Hall. Present were: Dave Rueber, Travis Bries, and Andy Bockenstedt, Mike Ungs. Absent- Matt Ramler.

Mayor Oberbroeckling amended the agenda on a motion from Rueber, second by Bockenstedt by adding building permits for Andy Bockenstedt- addition to back of home and new front porch, 4-Way tap addition of a wood deck to the east of the property for outdoor patrons.

Rueber made the motion to approve the agenda for May 1, 2023, second by Bockenstedt.

Bockenstedt made the motion to approve the minutes from April 3, 2023, Second by Rueber.

Ungs made the motion to approve the financial report, bills, and receipts as reported, second by Bries.

RESOLUTION #2023-09 -A RESOLUTION SETTING THE DATE FOR PUBLIC HEARING ON PROPOSAL TO ENTER INTO A GENERAL OBLIGATION LOAN AGREEMENT AND TO BORROW MONEY THEREUNDER was approved on a motion from Bries, second by Bockenstedt. The public hearing is set for June 5, 2023.

Liquor License for Danny’s Store –Luxemburg, Liquor, Tobacco and Gas was approved on a motion from Rueber, second by Ungs. Ayes-Ungs, Rueber, Bries, Bockenstedt.

Building permit for concrete pad for Father Tyler was approve on a motion from Bockenstedt, second by Ungs. Ayes- Bries, Bockenstedt, Ungs, Rueber. Building permit for Andy Bockenstedt for addition and new porch was approved on a motion from Rueber, second by Bries. Ayes- Bries, Ungs, Rueber, Abstain- Bockenstedt. Building permit for 4-Way Tap new deck was approved on a motion from Rueber, second by Ungs. Ayes- Rueber, Ungs, Bockenstedt, Bries.

The mayor informed the council that the ADA/Hwy 52 project is moving forward and they are working on getting easements. The mayor is still in discussion on a few concerns with the entrances.

RESOLUTION # 2023-10 A RESOLUTION SETTING CITY EMPLOEE WAGES FOR THE NEW FISCAL YEAR was approved on a motion from Ungs, second by Bries. Ayes- Ungs, Bries, Bockenstedt, Rueber.

RESOLUTION #2023-11 A RESOLUTION TO MAKE YEAR END TRANSFERS WATER AND SEWER DEBT was approved on a motion from Bries, second from Bockenstedt. Ayes- Bries, Ungs, Rueber, Bockenstedt.

Mayor Oberbroeckling informed the council that the new water pumps will be ordered after July 1. The clerk informed the council that the furnace had stopped working in city hall last Thursday and the new parts will need to be ordered, the council discussed the age of the furnace, new vs. repair. The council decided to move forward with a new furnace.

Other topics that were discussed at the meeting included the park cleanup and opening of the bathrooms and concession stand. S&R Heating and Cooling will need to do a few repairs with the faucets, toilets. The council went over the email from Origin Design on addition charges for design work for the Commercial Ave project. The council is looking at a 25% city share on the additional charges. The mayor will contact Cody at Origin Design and let him know councils thoughts.

City wide cleanup for Luxemburg residents will be May 20, 2023; tags will need to be purchased in advance for the necessary items.

There being no further business to discuss the meeting was adjourned on a motion from Rueber, second by Bockenstedt at 7:15 pm. Submitted by: Angie Oberbroeckling, City Clerk.

Minutes: June 2023

Minutes: July 2023

City of Luxemburg

Council Meeting Minutes

July 10,2023

Mayor Roger J. Oberbroeckling opened the meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt, Matt Ramler.

Rueber made the motion to approve the agenda for July 10, 2023, second by Ramler.

Bockenstedt made the motion to approve the minutes from June, 2023, Second by Ungs.

Ungs made the motion to approve the bills, financials, second by Ramler.

The mayor went over the payment request #1 from Progressive Structures in the amount of $421,186.54 for the Commercial Ave Project. The council discussed cost and amounts used in this project and what is left to complete. Motion from Ramler to approve the payment request, second by Bries. Ayes- Bries, Ramler, Rueber, Bockenstedt, Ungs.

Building permit for Travis Boeckenstedt for driveway addition was approved on a motion from Ramler, second by Bries. Ayes- Bries, Bockenstedt, Ramler, Rueber, Ungs.

Mayor Oberbroeckling stated that he had a quote from the DOT on the additional curb and gutter along Hwy 3/52. This will be completed along with the street project the DOT is doing next year.

The Luxemburg Betterment Committee The committee is applying for a grant for the trail and solar lighting. Discussion on a pickle ball area in the park.

Storm sewer in Steffen farms west of town will need to have 250 feet replaced and repairs done due to holes in it. Schieltz Const. will be doing this repair. The water pumps will be coming in August for the pump house.

There being no further business to discuss the meeting was adjourned on a motion from Ramler, second by Bockenstedt at 7:20pm. Submitted by: Angie Oberbroeckling, City Clerk.

Minutes: August 2023

Minutes: September 2023

City of Luxemburg

Council Meeting Minutes-Public Hearing Budget

September 11, 2023

Mayor Roger J. Oberbroeckling opened the Public Hearing meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt, Matt Ramler.

Ungs made the motion to approve the agenda for September 11, 2023, second by Ramler.

The Mayor opened the Public Hearing on the Budget Amendment for FY2024. There has been no comments written or verbal received on this topic. Rueber made the motion to close the Public Hearing on the budget amendment and open the regular meeting, second by Ramler.

Bries made the motion to approve the minutes from August 2023, Second by Ramler.

Rueber made the motion to approve the financial report, bills, and receipts as reported, second by Bockestedt.

The mayor informed the council that Luxemburg Liquor Tobacco and Gas has had a second violation for tobacco and that the certified letter sent has been returned as unclaimed. There is no hearing tonight on this violation as we have not heard back from the owners. The clerk will send a new certified letter and we will have the hearing scheduled for the meeting in October. The mayor stated that we may have to have the sheriff department serve them papers to resolve this.

Bries made the motion to approve RESOLUTION #2023-14 APPROVING AND ADOPTING THE BUDGET AMENDMENT FOR FY2024, second by Rueber, ayes Bries, Bockenstedt, Ungs, and Rueber, Ramler.

Travis Augustyn from Progressive Structures was present to go over his offer for first right of refusal for the 5 acres adjacent to his property in the commercial subdivision. Motion from Ungs to approve the first right of refusal for a 5 year timeframe for the 5 acres adjacent and west of the property owned by Progressive Structures, second by Ramler. Ayes- Ramler, Ungs, Bockenstedt, Rueber. Abstain-Bries as he is related to Travis Augustyn.

Motion from Ramler to approve Payment #3 to Progressive Structures for the Commercial Ave project in the amount of $10,975.52, second by Bockenstedt. Ayes- Ramler, Rueber, Ungs, Bockenstedt. Abstain-Bries as he is related to owner of Progressive Structures.

Building Permit of Jacob Sylvester for a 12x16 concrete patio was approved on a motion from Ramler, second by Bries. Ayes-Bries, Ungs, Ramler, Bockenstedt, Rueber.

Trick or Treat has been set for Sunday, October29th from 5:00-7:00Pm.

Mayor Oberbroeckling had a quote on repainting the siding at city hall. The quote was about $5000.00. The council will wait and look at again in the spring.

The council also discussed the farm ground rent, new windows in city hall, GIS updates needed in the GEO Goldfinch app. The mayor will contact Alex Behnke and Joey Maiers for the updates needed to our system.

The mayor reviewed the invoice for the water pump installation and discussion followed on the increased charge. The council rejected to pay the increase for extra day labor and mileage. The mayor will look into this and report back to council.

There being no further business to discuss the meeting was adjourned on a motion from Bries, second by Ramler at 6:55pm. Submitted by: Angie Oberbroeckling, City Clerk.

Minutes: October 2023

City of Luxemburg

Council Meeting Minutes

October 2, 2023

Mayor Roger J. Oberbroeckling opened the meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt, Matt Ramler.

Rueber made the motion to approve the agenda for October 2, 2023, second by Bries.

Ramler made the motion to approve the minutes from September 2023, Second by Ungs.

Rueber made the motion to approve the financial report, bills, and receipts as reported, second by Ramler

The mayor reviewed the building permit for a shouse from Kyle Schirmer for the lot between the bank and the 4 Way bar. The mayor stated that there are a few issues that will need to be addressed on these .The setbacks are not compliant with ordinances, there is a sewer line that runs through this lot and the build will not be able to be built over this line. Alice Roling the owner of the lot questioned this line and wanted to know who authorized that placement of the sewer line. The mayor stated that this line has been in since 1999 and reviewed the map with Grace and the council. The mayor stated that he will look into issues with DOT, city attorney and we will table until next meeting. Motion from Rueber to table this building permit until the November meeting, second by Bries. Ayes-all.

Ramler left at 6:33pm.

The mayor informed the council that Luxemburg Liquor Tobacco and Gas has had a second violation for tobacco and that the owner has sent in the paperwork for the violation and the fine. Motion from Ungs to approve the settlement agreement for this violation, second by Bockenstedt. Ayes-Bries, Ungs, Rueber, Bockenstedt.

Rueber made the motion to approve RESOLUTION #2023-115 APPROVING AND ADOPTING THE ANNUAL FINANCIAL REPORT FOR FY ENDING JUNE 30, 2023, second by Bries, ayes Bries, Bockenstedt, Ungs, and Rueber.

The mayor informed the council that the Commercial Ave project has a few issues and these will be addressed and then the project will be completed.

Motion from Bockenstedt to approve the liquor license for 4Way Bar and Grill, second by Bries, Ayes-Bries, Ungs, Rueber, Bockenstedt.

The mayor informed the council that the DNR has done an inspection and the lagoon system is over capacity, water is infiltrating the system somewhere and Iowa Rural Water will be here Wednesday to run a smoke test in the lines to see if we can find the infiltration.

The council approved the quote of $1675.00 for a new printer, scanner, fax machine for city hall on a motion from Rueber, second by Bries.

The council had a discussion on the commercial land and lot sizes and cost per acre. The mayor stated the lot cost the city has for each acre is around $35,000.00 to $40,000.00 per acre. The council went over future expansion ideas, entrances to north to access and extension of snow removal contract for Progressive Structures.

There being no further business to discuss the meeting was adjourned on a motion from Rueber, second by Bockenstedt at 7:30pm. Submitted by: Angie Oberbroeckling, City Clerk.

Minutes: November 2023

City of Luxemburg

Council Meeting Minutes

November 6, 2023

Mayor Roger J. Oberbroeckling opened the meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt, Matt Ramler.

Ramler made the motion to approve the agenda for November 6, 2023, second by Rueber.

Ramler made the motion to approve the minutes from October 2023, Second by Rueber.

Ramler made the motion to approve the financial report, bills, and receipts as reported, second by Bockenstedt.

The mayor reviewed the tabled building permit for a shouse for the lot between the bank and the 4 Way bar. The city attorney Douglas Herman was present to go over this issue and to help explain everything to Alice Roling the owner of said lot.There is not enough footage per DOT to allow for commercial entrance. Motion from Bries to reject the building permit on a shouse, second by Bockenstedt. Ayes-Rueber, Bries, Ramler, Ungs, Bockenstedt.

Rueber made the motion to approve RESOLUTION #2023-16 APPROVING THE ANNUAL STREET REPORT FOR FY ENDING JUNE 30, 2023, second by Ramler, ayes Bries, Bockenstedt, Ungs, and Rueber, Ramler.

The council and city attorney discussed a few issues with ordinances that the city will be addressing in the future, these include rear setbacks, shouse language, building permits, and abandoned buildings.

The mayor went over the latest info from the DOT on the ADA sidewalk project. The quote for the city share has increased by $30,000.00, the mayor informed council that he has had a discussion with DOT engineers on this additional cost and is looking at the DOT financing this for us for a three year term at no interest. Talks will continue with the DOT on this. Motion from Bries to move forward with DOT financing to get this project done, second by Ramler. Ayes- Bries, Rueber, Ungs, Ramler, Bockenstedt.

Motion from Rueber to approve the TIF certification for the GO Bond of $250,000.00, second by Bries. Ayes- Bockenstedt, Ungs, Ramler, Rueber, Bries.

The mayor has had a visit with Terry Kluesner form the DOT on a second entrance on the north side of the commercial property entering onto Hwy 52, Terry will be conducting some teat to further look into this option.

The council discussed the additional services that Goldfinch GEO was offering. Motion from Ramler, second by Ungs to approve $1800.00 of additional services with them for the mapping of infrastructure in town.

The smoke testing has been completed in town to check for infiltration leaks the mayor stated that a few areas will need to be addressed. The next step is to take cameras down these areas to further review.

The snow bid contract through Progressive Structures has been extended for another year on a motion from Rueber, second by Bockenstedt. Ayes- Bockenstedt, Ungs, Ramler, Rueber. Abstain –Bries as he is related to owner of Progressive Structures.

Resolution #2023-17 A RESOLUTION APPROVING THE DUBUQUE COUNTY HAZARDOUS MITIGATION PLAN was approved on a motion from Rueber, second by Ramler, ayes- Ramler, Bockenstedt, Bries, Ungs, Rueber.

Mike Meyers wanted to remind all residents that the water meters need to be cleared at all times so the water department can get to them to read the meter. This would include, snow, lawn furniture, grills, etc.

There being no further business to discuss the meeting was adjourned on a motion from Bockenstedt, second by Ramler at 7:23pm. Submitted by: Angie Oberbroeckling, City Clerk.

Minutes: December 2023

City of Luxemburg

Council Meeting Minutes

December 4, 2023

Mayor Roger J. Oberbroeckling opened the meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Matt Ramler. Absent-Andy Bockenstedt.

Rueber made the motion to approve the agenda for December 4, 2023, second by Bries.

Ungs made the motion to approve the minutes from November 2023, Second by Bries.

Bries made the motion to approve the financial report, bills, and receipts as reported, second by Ungs.

Ramler made the motion to approve RESOLUTION #2023-18 APPROVING TRANSFERS, second by Bries, ayes Bries, Ungs, and Rueber, Ramler.

Approval of Liquor license for Luxemburg Corner Mart & Gas was made on a motion from Ungs, second by Rueber. Ayes-Rueber, Ungs, Ramler, Bries.

Approval of Cigarette permit for Luxemburg Corner Mart & Gas was made on a motion from Rueber, second by Ramler. Ayes-Ramler, Rueber, Bries, Ungs.

Mayor Oberbroeckling reviewed with council the ADA project and the driveway access for commercial subdivision. The city will be looking into applying for the RCTP grant to help with the cost of the ADA sidewalk project.

The mayor went over the budget numbers with the council and discussed any projects and items of interest that will need to be addressed in the new fiscal year.

Motion from Ramler, second by Bries to approve the calibration of the flow meter in order to check its accuracy for the infiltration that the city is experiencing. The quote was $448.00

Motion from Ramler, second by Ungs to allow the KLB Committee to set up an ice skating rink this winter on the ball field.

There being no further business to discuss the meeting was adjourned on a motion from Ramler, second by Rueber at 6:45pm. Submitted by: Angie Oberbroeckling, City Clerk.

Minutes: December 2023

City of Luxemburg

Council Meeting Minutes-Public Hearing on proposal to enter into a General Obligation Loan Agreement.

June 5, 2023

Mayor Roger J. Oberbroeckling opened the Public Hearing meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt, Matt Ramler.

Ramler made the motion to approve the agenda for June 5, 2023, second by Rueber.

The Mayor opened the Public Hearing on the Go bond agreement, there has been no comments written or verbal received on this topic. Ungs made the motion to close the Public Hearing and open the regular meeting, second by Bries.

Bockenstedt made the motion to approve the minutes from May, 2023, Second by Ramler.

Rueber made the motion to approve the bills, financials, second by Ramler.

Mayor Oberbroeckling opened the only bid received on the interest rate and loan for the GO Bond. Fidelity Bank and Trust had a bid for 4.49 % for the ten year loan. Motion from Bries to approve the bid from Fidelity Bank and Trust, second by Bockenstedt. Ayes- Ungs, Rueber, Bockenstedt, Bries, Ramler.

Motion from Rueber, second by Ramler to approve RESOLUTION #2023-12 A RESOLUTION AUTHORIZING AND APPROVING A LOAN AGREEMENT,PROVIDING FOR THE ISSUANCE OF A GENERAL OBLIGATION CORPORATE PURPOSE NOTE,SERIES 2023 AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME, second by Ramler. Ayes- Ramler, Ungs, Bries, Bockenstedt, Rueber.

Building permit for Charles Bockenstedt for a fence was approved on a motion from Ramler, second by Bries. Ayes- Bries, Bockenstedt, Ramler, Rueber, Ungs. Building permit for Holy Trinity handicap sidewalk extension was approved on a motion from Rueber, second by Ungs. Ayes0 Ungs, Ramler, Rueber, Bries, Bockenstedt.

The hearing for the tobacco violation for Luxemburg Liquor, Tobacco and Gas was discussed and the clerk stated that the owner just stopped in right before the meeting to inform the city that the judgement had been dismissed, the clerk informed the owner that the civil case against the owner had not been dismissed and the city will check with the state and the city attorney. The cigarette permit was approved on a motion from Ramler, second by Ungs pending all is fine with the state and the violation is taken care of.

Mayor Oberbroeckling stated that he had a meeting with the engineers from the DOT on the Hwy3/52 project as well as the ADA sidewalk project. The group walked Luxemburg to look at all the areas in question. The evaluation included Ungs Shopping center –removal of steps and structural issues with the wall of the building if this is removed. Structural engineers will be coming to town to evaluate this; this project will start July 2024. The city will also have over 150 feet of curb and gutter replaced along Hwy 52 during this project.

The Luxemburg Betterment Committee will be placing flowers around the City signs. The DOT is only allowing 2 signs to be done with flowers and blocks and 2 signs with only flowers. The committee is also applying for a grant for the trail and solar lighting for the trail as well.

The lagoons depths were checked and will be good for five years, the four new water pumps have been ordered and will take 8-12 weeks.

Commercial Ave work has started this week and the pouring of concrete is expected to start next week.

There being no further business to discuss the meeting was adjourned on a motion from Ramler, second by Bockenstedt at 6:55pm. Submitted by: Angie Oberbroeckling, City Clerk.

City of Luxemburg

Council Meeting Minutes

August 7, 2023

Mayor Roger J. Oberbroeckling opened the meeting at 6:00pm in the Luxemburg City Hall. Present were: Mike Ungs, and Dave Rueber, Travis Bries, Andy Bockenstedt, Matt Ramler.

Ramler made the motion to approve the agenda for August 7, 2023, second by Ungs.

Bockenstedt made the motion to approve the minutes from July, 2023, Second by Rueber.

Bries made the motion to approve the bills, financials, second by Ungs.

The mayor went over the payment request #2 from Progressive Structures in the amount of $19,110.12 for the Commercial Ave Project. The council discussed cost and amounts used in this project and what is left to complete. Motion from Ramler to approve the payment request, second by Rueber. Ayes- Ramler, Rueber, Bockenstedt, Ungs. Abstain-Bries-relative to owner.

The Luxemburg Betterment Committee members were present to go over upcoming projects and events. The committee is applying for a grant for the trail and solar lighting, discussion on the grant that was submitted. The committee will be having Music in the Park on August 20, 2023 from 1-4pm. There will be music, food trucks, kid’s rides, inflatables. The group is also looking at doing a door to door campaign to inform residents of what the group’s mission is.

Resolution #2023-12 A RESOLUTION ADOPTING AND APPROVING TAX COMPLIANCE PROCEDURES RELATING to TAX-EXEMPT BONDS was approved on a motion from Rueber, second by Ungs. Ayes- Bries, Ungs, Ramler, Bockenstedt, Rueber.

RESOLUTION #2023-13 A RESOLUTION APPROVING THE FINAL PLAT OF STEFFEN’S 3rd ADDITION,CITY OF LUXEMBURG, LOT1,LOT2,LOT3,LOT 4 OF STEFFEN’S 2nd ADDITION TO THE CITY OF LUXEMBURG. Motion from Rueber, second by Ramler. Ayes- Rueber, Ramler, Bries, Ungs, Bockenstedt.

The mayor went over the budget numbers with the council and the need to amend the current budget. Motion from Bries, second by Ramler to set Sept 11, 2023 for the public hearing.

The council has decided to remove the water fountain by the concession stand as it is broke again. The clerk informed the council that Luxemburg Liquor, Tobacco and Gas has had a second tobacco violation that will need to be addressed.

The council also discussed the lots in the commercial area, streets, storm sewer.

There being no further business to discuss the meeting was adjourned on a motion from Ungs, second by Ramler at 7:20pm. Submitted by: Angie Oberbroeckling, City Clerk.